typical appointment SCHEDULE - contract administrator
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1. GENERAL
1.1 Attend Client, design, Project, Site and other meetings as provided under this Appointment. 1.2 Convene and chair all principal Project meetings. 1.3 Liaise with the Professional Team and contractors to prepare regular/monthly quality, progress and cost reports. Advise the Client of any decisions required and obtain necessary authorisation to progress. 1.4 Set up and implement change control procedures addressing Project, design and construction change. 1.5 Comply with the Construction (Design and Management) Regulations 2015 (CDM 2015) insofar as they relate to this Appointment. 2. COMMENCEMENT 2.1 Obtain any relevant background information from the Client including appropriate limitations. 2.2 Agree with the Client an appropriate level of authority to instruct works that will incur additional expenditure under the Building Contract. 2.3 Clarify the terms of appointment for each member of the Professional Team defining clearly the relevant duties and roles. 2.4 Confirm that the level of professional indemnity insurance to be provided by each member of the Professional Team is in accordance with the recommendations of the Client’s insurance advisers. 2.5 Advise the Client generally on project insurance requirements (Note: advice as to insurance products will be provided by the Client’s insurance advisers). 2.6 Establish the procurement route of the Project. 3. STATUTORY COMPLIANCE 3.1 Confirm with the appropriate authority whether the property is listed, whether this applies to the whole or part of the building or within the curtilage of the property, and report to the Client. 3.2 Confirm with the appropriate authority whether the property is in a conservation area and what restrictions may apply, then report to the Client. 3.3 Establish whether there are any planning and/or building regulation obligations 4. PROGRAMME 4.1 Prepare an initial Project programme on behalf of the Client that illustrates the main activities, key milestones and the Project critical path. 4.2 Obtain a detailed construction phase programme from the Contractor and periodical revisions to the construction phase programme as the Project progresses. Monitor the construction phase programme against actual progress and inform the Client as to progress. 4.3 Advise the Client of any risk of delay to the completion of the Project, advising on any particular programme and sequence of work implications. 4.4 Advise the Client on progress to date, expected completion and possible risks that might affect completion. Discuss mitigation strategies where necessary. |
5. CONSTRUCTION PHASE
5.1 Administer the terms of the Building Contract. 5.2 Visit the Site regularly to review progress and quality with the Contractor. 5.3 Assess and recommend whether the employment of a clerk of works by the Client would be beneficial, having regard to scale of the Project. 5.4 Record formal or informal meetings attended by the Consultant for the file, particularly where actions are required to follow. 5.5 Inspect the quality of site management and organisation of the principal Contractor and the other contractors undertaking the Project. 5.6 Advise the Client on Project utility requirements. 5.7 Advise on Client liability regarding any claims from the Contractor (preliminary advice only). 6. CONTRACT VARIATIONS / CERTIFICATIONS 6.1 Prepare periodical interim valuations of the Project fairly and impartially in accordance with the requirements of the Building Contract. 6.2 Certify periodically the interim payment to be made by the Client to the Contractor, specifying what the amount relates to, and send the computations of the adjusted contract sum to the Contractor. 7. PRACTICAL COMPLETION 7.1 Assess whether completion has been achieved, then issue or recommend the issue of the certificate of completion or similar. Prepare and manage schedules listing any outstanding or defective works as and when required. 7.2 Advise the Client of their obligations in respect to certification of completion of the Project. 7.3 Discuss the adjusted contract sum (final account) with the Contractor, and obtain the Client’s authorisation to the adjusted contract sum. 8. ADDITIONAL SERVICES 8.1 Advise on the Contractor’s entitlement to loss and expense. Analyse and report on the Contractor’s loss and expense claim(s). 8.2 Advise on the Contractor’s entitlement to extensions of time. Analyse and report on the Contractor’s application(s) for extensions of time. 8.3 Advise on the cost and contractual consequences arising from an acceleration instruction. 8.4 Prepare documentation and/or provide advice to support adjudication proceedings. Attend adjudication proceedings. 8.5 Prepare documentation and/or provide advice to support mediation proceedings. Attend mediation proceedings. 8.6 Prepare documentation and/or provide advice to support arbitration and/or litigation proceedings. Attend arbitration and/or litigation proceedings. 8.7 Monitor key performance indicators. 8.8 Set up and maintain a secure project and document management website that will store all relevant correspondence and Documents, and which is to be accessed and used by the Client, the Professional Team and the Contractor. |
